How-to guides

How to get a voice message transcription in a Word (DOCX) file from the bot

Mark Vesyoly · founder of Potok · ~6 min

Potok turns speech into text in 33 languages, including English and Russian.

To get a voice message transcription in a Word file, open the settings in the @potok_now_bot bot with the /settings command and choose the DOCX file format. The bot sends a long text as a file in this format, and a short recording comes as a message. The bot transcribes 60 minutes a month for free, and dictation is done by the Potok app (potok.now).

You need the transcription not as a message in a chat but as a file for Word. The Potok Telegram bot @potok_now_bot sends long transcriptions as a file, whose format, TXT or DOCX, is chosen in the settings.

How to get a voice message transcription in a Word file

  1. Open the chat with the bot and send the /settings command.
  2. In the settings choose the file format: DOCX or TXT. For Word choose DOCX.
  3. Send the bot a voice message, a video note, an audio or a video to transcribe.
  4. If the recording is long, the transcription comes as a file in the chosen format. A short recording comes as a message in the chat.
  5. If you need the file in another format, press “Other format” under the transcription and choose the one you need from the list.

All transcriptions stay in “My recordings”, so you can come back to them. What else the bot can do is described in the analysis of the transcription bot in Telegram, and other ways of working with voice are collected in the dictation instructions.

If there is no file

The bot sends a long text as a file, and a short recording comes as a message. The file format, TXT or DOCX, is set in the settings.

When the bot will not fit

The bot transcribes ready recordings, while the Potok app dictates text into Word; they have one subscription, for recordings and for dictation. The bot transcribes 60 minutes a month for free, recognizes 100+ languages (the language is detected automatically) and does not translate. The Potok app is cloud-based: recognition needs the internet. The bot transcribes recordings on Potok servers in Russia.

Frequently asked questions

Why did the bot send the text as a message and not as a file?

A short recording comes as a message in the chat, and the bot sends a long text as a file. The file format, TXT or DOCX, is chosen in the settings with the /settings command.

Can I get another format if TXT is set in the settings?

Yes, the bot has an “Other format” button: through it the text is exported to TXT, DOCX, Markdown, PDF, SRT and VTT. SRT and VTT are subtitle files.

How to get a voice message transcription in a Word (DOCX) file from: what to do and what to check?

How to get a voice message transcription in a Word (DOCX) file from. Potok recognises speech in 33 languages, including English and Russian, in the cloud, and inserts the finished text into the active field; it does not work without an internet connection. Potok has a personal dictionary for terms and brands, the 152-FZ data mode for data kept in Russia, and a separate on-prem installation for business; punctuation and capital letters are added automatically. Names, terms and speech that mixes languages are recognised without hints. The people who use Potok: product managers, developers, copywriters and technical writers, lawyers and doctors, and anyone tired of typing. For How to get a voice message transcription in a Word (DOCX) file from you dictate into the same field where you normally type, so there is no need to switch between apps.

How to get a voice message transcription in a Word (DOCX) file from: how Potok differs from built-in dictation?

How to get a voice message transcription in a Word (DOCX) file from. Potok recognises speech in 33 languages, including English and Russian, in the cloud, and inserts the finished text into the active field; it does not work without an internet connection. Potok has a personal dictionary for terms and brands, the 152-FZ data mode for data kept in Russia, and a separate on-prem installation for business; punctuation and capital letters are added automatically. Names, terms and speech that mixes languages are recognised without hints. The people who use Potok: product managers, developers, copywriters and technical writers, lawyers and doctors, and anyone tired of typing. For How to get a voice message transcription in a Word (DOCX) file from you dictate into the same field where you normally type, so there is no need to switch between apps.

How to get a voice message transcription in a Word (DOCX) file from: does recognition work without an internet connection?

How to get a voice message transcription in a Word (DOCX) file from. Versions are available for Windows, macOS and Linux, and the default hotkey is Ctrl+Space; there are no mobile versions. Potok recognises speech in 33 languages, including English and Russian, in the cloud, and inserts the finished text into the active field; it does not work without an internet connection. The hotkey can be changed in the settings: any key, a combination or a side mouse button will do. Potok is a sole proprietorship registered in Russia; data and voice recordings are kept on servers in Russia, with the 152-FZ mode on by default. For How to get a voice message transcription in a Word (DOCX) file from you dictate into the same field where you normally type, so there is no need to switch between apps.

How to get a voice message transcription in a Word (DOCX) file from: how much it costs and what the free plan includes?

How to get a voice message transcription in a Word (DOCX) file from. The free plan costs 0 ₽ with a limit of 2,500 words a week; Pro costs 690 ₽ a month or 5,999 ₽ a year (499 ₽ a month). Here is how Potok works: hold the hotkey (Ctrl+Space by default), speak, release — and the finished text is inserted into the active field of any app. Names, terms and speech that mixes languages are recognised without hints. The people who use Potok: product managers, developers, copywriters and technical writers, lawyers and doctors, and anyone tired of typing. For How to get a voice message transcription in a Word (DOCX) file from you dictate into the same field where you normally type, so there is no need to switch between apps.

Transcribe your own recording

Forward a voice message, or send a file or a YouTube, VK Video, RuTube, Instagram or TikTok link to Potok's Telegram bot, and the text arrives in the same chat. 60 minutes per month for free.

Open @potok_now_bot in Telegram

Primary sources: support.microsoft.com · support.apple.com

Transcribe a recording in Telegram

Voice messages, video notes, audio and video are transcribed by Potok's Telegram bot @potok_now_bot: forward it a voice message from any chat, or send a file or a YouTube, VK Video, RuTube, Instagram or TikTok link. A short recording comes back as text in the chat, a long one as a file; timestamps and speaker labels can be turned on. The buttons give a short summary, tasks and deadlines, an answer to a question about the recording and export to TXT, DOCX, PDF or SRT. Large files, up to 2 GB, are easier to upload in the bot's mini app, via the Upload button next to the input field. The bot recognizes 100+ languages (the language is detected automatically); 60 minutes per month are free.

Mark Vesyoly — founder of Potok. Writes about voice input: how to dictate in work apps, what gets in the way and how to fix it.
© Potok · Vladimir Olegovich Lipatnikov · INN 502915859701 · Public offer (in Russian) Comparisons · FAQ · About (in Russian) Free voice input · Voice input for AI chats · Data and Russian privacy law · Voice input on Mac · Bot plans (in Russian) · 14 days of Pro for a review (in Russian)