Meeting minutes from a recording with a button in a Telegram bot

Potok turns speech into text in 33 languages, including English and Russian.

Meeting minutes from a recording in a Telegram bot are made with your own button: in the Potok bot @potok_now_bot open /settings, “My buttons” and create a “Minutes” button with a request for the text. You can create up to 5 such buttons. The bot transcribes 60 minutes per month for free, and the form of the minutes is determined by your request. One Potok (potok.now) subscription covers both the dictation app and the bot.

You have a meeting recording, but the minutes have to be put together by hand. In the Potok Telegram bot @potok_now_bot you create your own button with a ready request for this: set it up once, and then you press it under the transcript.

What meeting minutes from a recording look like, with an example

“Minutes” is not a built-in button but your own: you name it and write a request for it that the bot will apply to the text of the recording. The standard buttons under a transcript answer other tasks: “Summary” gives the main points, “Tasks and deadlines” gives a list of “who, what, by when”, and “Ask” answers your question about the recording.

Imagine a meeting took place in a call program and you saved its recording. You send the file to the bot in private messages, get the text and press “Minutes” under it. The bot takes your request and runs it on the transcript. What exactly ends up in the answer and in what form depends on how you worded the request: the form of the document is determined by it, not by the bot.

How to make a “Minutes” button in the bot

The button is created once, and then it is available under transcripts:

1. Open the bot and send the /settings command.
2. Choose the “My buttons” section in the settings.
3. Create a button and name it “Minutes”.
4. Write a request for the text for it: what you want to get from the meeting recording and in what form.
5. Send the bot the meeting recording: a file, a voice message or a link to YouTube, VK Video, RuTube or a direct link to a file.
6. When the transcript arrives, press “Minutes” under it.

You can have up to 5 buttons of your own, so next to the minutes there is room for, for example, “Letter to a client” and your other requests. How to transcribe a whole meeting is covered in the article on transcribing meeting minutes (in Russian).

Other ways of voice input are collected in the guides on dictating text.

When the “Minutes” button will not fit

The bot transcribes ready recordings and does not join a call itself: the meeting is recorded in the program itself and sent to the bot as a file. Speech in 100+ languages is recognized (the language is detected automatically), and there is no translation. The format of the minutes, including “to GOST” (the Russian state standard), the bot does not guarantee: the form of the result is determined by your request. The Potok app is dictation, and recordings are transcribed by the bot; one subscription covers both the dictation app and the bot. The bot transcribes 60 minutes per month for free. The Potok app is cloud-based: recognition needs the internet. The bot transcribes recordings on Potok servers in Russia, and recordings and transcripts are stored there too. If you dictate the minutes yourself instead of taking them from a recording, there is a separate look: dictating meeting minutes by voice (in Russian).

Frequently asked questions

Primary sources: support.microsoft.com · support.apple.com